Minutes and Other Management Documents

The Village of Green Island Industrial Development Agency meetings are held on the 3rd Wednesday of every month, at 3:00 P. M., at the Green Island Village Office.  Please click the links below to view the minutes from previous monthly meetings.

No Meeting – 2/15/17
No Meeting – 1/18/17
Click here to view minutes for 12/21/16 Annual, Regular and Committee meetings
No Meeting – 11/16/16
Click here to view minutes for 10/19/16
No Meeting – 9/21/16
No Meeting – 8/17/16
No Meeting – 7/20/16
Click here
to view minutes for 6/15/16 meeting
Click here to view minutes for 3/16/16 meeting
Click here to view minutes for 2/17/16 meeting
Click here
to view minutes for 12/16/15 Annual, Regular and Committee meetings
Click here to view minutes for 12/16/15 Public Hearing
Click here
to view minutes for 11/18/15 meeting
Click here
to view minutes for 10/21/15 meeting
Click here
to view minutes for 6/17/15 meeting
Click here to view minutes for 3/18/15 meeting
Click here to view minutes for 12/17/14 Annual, Regular, and Committee meetings.
No Meeting – 11/19/14
Click here to view minutes for 10/15/14 meeting.
No Meeting – 9/17/14
Click here to view minutes for 8/20/14 meeting.
No Meeting – 7/16/14
No Meeting – 6/18/14
Click here to view minutes for 5/28/14 meeting.
No Meeting – 4/16/14
Click here to view minutes for 3/19/14 meeting.
No Meeting – 2/19/14
No Meeting – 1/15/14
Click here to view minutes for 12/18/13 Annual, Regular, and Committee meetings.
Click here to view minutes for 11/20/13 meeting.
Click here to view minutes for 10/16/13 meeting.
No Meeting – 9/18/13
No Meeting – 8/21/13
No Meeting – 7/17/13
No Meeting – 6/19/13
Click here to view minutes for 5/15/13 meeting.
Click here to view minutes for 4/17/13 meeting.
Click here to view minutes for 3/20/13 meeting.
Click here to view minutes for 2/20/13 meeting.
Click here
to view minutes for 1/16/13 meeting.
Click here to view minutes for 12/19/12 Annual Meeting.
Click here
to view minutes for 11/21/12 meeting.
Click here to view minutes for 10/17/12 meeting.
Click here to view minutes for 09/19/12 meeting.
Click here to view minutes for 08/20/12 meeting (08/15/12 cont.).
Click here to view minutes for 08/15/12 meeting.
Click here
to view minutes for 08/08/12 public hearing minutes.
Click here to view minutes for 07/18/12 meeting.
Click here to view minutes for 06/20/12 meeting.
Click here to view minutes for 05/16/12 meeting.
Click here to view minutes for 04/18/12 meeting.
Click here to view minutes for 03/21/12 meeting.
Click here to view minutes for 02/15/12 meeting.
Click here to view minutes for 01/19/12 meeting.
Click here to view minutes for 12/21/11 meeting.
Click here to view minutes for 11/16/11 meeting.
Click here to view minutes for 10/19/11 meeting.
Click here to view minutes for 09/21/11 meeting.
Click here to view minutes for 08/17/11 meeting.
Click here to view minutes for 07/20/11 meeting.
Click here to view minutes for 02/16/11 meeting.
Click here to view minutes for 12/15/10 meeting.
Click here to view minutes for 10/20/10 meeting.
Click here to view minutes for 6/16/10 meeting.
Click here to view minutes for 4/21/10 meeting.
Click here
to view minutes for 3/17/10 meeting.
Click here to view minutes for 2/17/10 meeting.
Click here
to view minutes for 10/21/09 meeting.
Click here
to view minutes for 6/17/09 meeting.

Business Processes and Internal Control

Cash Receipts and Disbursements

All bank account activity is reviewed daily by the CFO. This is done through Internet banking with Pioneer Commercial Bank (PCB), the village’s only active depository.

Every business day the CFO accesses the IDA’s bank accounts over the Internet and reviews the balances and activity to determine if any unintended activity has occurred. Any unexplained activity is researched and resolved immediately.

IDA cash receipts are prepared for deposit by the CFO or the Assistant to the CFO. These are nominal in number and involve only a handful of deposits each year. The only material sources of income are administrative fees for IDA project financing and sale of IDA land. The actual deposit of funds is made by an individual not involved in any IDA functions. This individual works for another Village entity.

IDA disbursements are handled by the Assistant to the CFO. Invoices are prepared by this individual, approved for payment by the CEO or CFO and the checks are signed by the CFO. All disbursements (mailings) are picked up daily by the US Post Office.

All bank accounts (Checking and Savings) are reconciled monthly by the Assistant to the CFO and reviewed by the CFO.

Capitalization Policy

All employees of the IDA are also employees of the Village. As employees of the Village these employees occupy office space and use equipment that is owned by the Village.

The IDA has set it capitalization threshold at $2,000. Individual expenses in excess of this amount will be included in a fixed asset inventory (none at the present time).

Dissemination of Financial Information to Board & Senior Staff

In the normal course of business the CFO emails (monthly) the Members and IDA staff monthly financial statements and other related information required to keep them updated on IDA financial activities. These financial statements are reviewed at the monthly Members meetings.

Assessment of Effectiveness of Internal Control
Based on the above information the Authority considers its internal control to be sufficient to detect any fraud or material impropriety.

Personal and Real Property Transactions

  Village of Green Island IDA  
  Real Property Transactions  
         
Date of Sale Address of Property Sales Price Seller Purchaser
         
3/23/2009 Vacant Lot between Veterans Memorial Drive and Tibbits Avenue $75,190 Delaware and Hudson Railway Company, Inc. Village of Green Island IDA

2016 Real Property Report

2016 Investment Report

Organizational Chart

Click here to view the IDA organizational chart.